Two essential dates drive your payroll billing cycle, determining exactly which employee deductions the system captures in your monthly non-taxable payroll invoice and deduction file.
Key Dates
Payroll Cutoff Day: This happens 4 days* before your payroll billing day, marking the end of the current cycle. The system seamlessly transfers any subscriptions or upgrades made after this date to the following month's payroll.
Payroll Billing Day: On this day, Wellhub generates your deduction file and non-taxable invoice. You choose this date (between the 1st and 28th of the month) to perfectly align with your company's payroll schedule.
💡If your payroll billing day falls on the 1st, 2nd, 3rd, or 4th of the month, the system sets your cutoff day to the 27th of the previous month.
A Practical Example
If you select the 15th as your Payroll Billing Day, your Payroll Cutoff Day falls on the 11th.
- Up to the 11th: The system includes any employee who signs up or changes their plan by this date in the deduction file sent on the 15th.
- After the 11th: If an employee signs up on the 12th, the system processes their subscription in the next month's cycle, ensuring a smooth transition.
- The 15th: You receive your deduction file and non-taxable invoice, ensuring you have ample time to process everything before your payday.