How removing an employee affects your billing depends on your company's contract model. Depending on the model, this action can either generate a payroll deduction file or simply stop the billing for upcoming cycles. Here are the details for each scenario:
Payroll Deduction
If the former employee used payroll deduction, the system automatically generates a deduction file for them.
- This file becomes immediately available on the Billing tab of your open invoice in the Wellhub for Companies portal. You can use this file to process the exact billing amount directly in the severance calculation.
💡 Note: If you prefer, you can wait for the consolidated deduction file generated at the end of the monthly cycle.
Flexible Fee Contracts
For contracts that bill per extra employee, your monthly invoice is based on the peak number of unique active users during that month.
- Removing an employee in the middle of the cycle does not proportionally reduce the amount on your current invoice. However, this immediate removal is essential to ensure the former employee is not counted in future billing cycles.