Your payroll billing cycle is driven by two essential dates that determine which employee deductions are captured in your monthly non-taxable payroll invoice and deduction file.
Key Dates
Payroll Cutoff Day: This occurs 4 days* before your payroll billing day. It marks the end of the current cycle. Any subscriptions or upgrades made after this date will be moved to the following month's payroll.
Payroll Billing Day: This is the day Wellhub generates your deduction file and non-taxable invoice. You choose this date (between the 1st and 28th of the month) to align with your company's payroll schedule.
💡If your payroll billing day falls on the 1st, 2nd, 3rd or 4th of the month, your cutoff day will be the 27th of the previous month.
A Practical Example
If you choose the 15th as your Payroll Billing Day, your Payroll Cutoff Day will be the 11th.
- Up to the 11th: Any employee who signs up or changes their plan by this date will be included in the deduction file sent on the 15th.
- After the 11th: If an employee signs up on the 12th, they will not appear in the file on the 15th. Instead, their subscription will be included in the next month's cycle.
- The 15th: You receive your deduction file and non-taxable invoice, giving you time to process everything before your payday.